Attaching a consignment note

Hazardous waste needs a consignment note. Tipslip does not produce consignment notes. The producer of the waste (or whoever holds it) starts the note, and the carrier and the receiving site each complete their own part. What Tipslip does is keep a copy of the note with the job, and record the details your part of it asks for that the job did not already hold.

The copy is a copy. Keep the original as the law requires. Every copy in Tipslip is shown with the line "Copy of the consignment note, attached by" your firm's name, "Tipslip did not produce it. Keep the original as the law requires."

From the driver app

When a collection or a tip has any hazardous waste on it, the driver app shows a Consignment note section.

• On a collection: the round number and collection number (only for a multiple collection), a box to tick if more than one carrier will move the load, and Add photo of the note.
• On a tip: each waste code on the load, marked Accepted or Rejected. A rejected code needs a reason. There is also a box for the number of consignments in a multiple collection, and Add photo of the note.

A photo of the note is never required to save the job. If the note turns up later, open the job from the job list and tap Add consignment note photo. This works with no signal: the photo waits on the phone and goes up with the next sync.

Photograph the note flat and readable, one page per photo, with nobody in the frame.

From the office

Open Jobs, click the job, and look for Consignment note under the waste transfer note. Under Consignment note details, open Attach the note or correct the details.

• Attach the consignment note takes a JPEG photo or a PDF, up to 4 MB. Location details that phones save inside photos are removed before the photo is stored.
• The details form lets you mark each waste code Accepted or Rejected, with a reason for a rejection, and correct the round number, collection number, number of consignments and the postcode the waste was removed from.

Anyone in your office can attach a note or correct the details. Each change is saved with a new version number and appears in the access log. Only an owner or admin can delete a copy, and Tipslip warns first, because a site with a permit must keep consignment notes.

The Documents page lists the documents Tipslip produces. For a hazardous load it links to the job, where the copy is kept.

What goes to Defra

Nothing new. The consignment code was already sent with the load. If every waste code on a tip was rejected, nothing was received, so Tipslip holds the load back and does not send it. The submissions log shows "Every waste code on this load was rejected". If a code was in fact accepted, correct the details on the job and retry the load.

How long copies are kept

A hazardous tip at one of your receiving sites is kept for at least 5 years, whatever you choose under Firm settings, because a site with a permit must keep consignment notes for 5 years. A landfill must keep them until its permit ends: choose "Keep for as long as my account is open". See How long records are kept.

Whether a load is hazardous, or what your register must hold, is a question for your regulator, not Tipslip. Environment Agency: 03708 506 506. Natural Resources Wales: 0300 065 3000.